minute1

Minutes – April 26, 2011
Present: Joseph Saburi, Berhanu Abebe, Million G/Ab, Kebede Alemu, Genevieve Renard, Peter Ballantyne, Mulatu Gemechu, Negussie Abraham, Abeba Zenebe (Secretary)

Agenda:

 * 1) Club Activities
 * 2) Review of Constitutions
 * 3) Membership
 * 4) To choose a chairman


 * Joseph welcomed the Advisory Committee members for the first meeting of the Committee.
 * The new Advisory Committee consists of IRS, NRS, Gender and Diversity, Campus residents spouses, Security and Finance.
 * The Advisory Committee Members are:
 * Joseph Saburi – Chairman (since it has been a practice that the Head of Administration was a chairman, it is decided to do the same and choose Joseph as a chairman)
 * Mulatu Gemechu – Representative of the NRS Council
 * Genevieve Renard – Representing on-campus residents
 * Peter Ballantyne – IRS
 * Negussie Abraham – Finance
 * Kebede Alemu – Security
 * Million G/Ab – Housing and Catering Manager
 * Berhanu Abebe – The Zebu Club Sports supervisor
 * Meron Mulatu – Represents Gender and Diversity Group and she is also the secretary of the Advisory Committee.
 * ? - A representative of invited members


 * Berhanu and Peter will give at least 5 names and profiles for the committee to choose a new member (non ILRI staff) during the next meeting.


 * The Sub-committees of the Advisory Committee are:
 * Membership Committee - Peter Ballantyne
 * Food and Beverage Committee - Genevieve Renard
 * Sports Committee – Names to be proposed by Coach Berhanu
 * Social Committee Mulatu Gemechu
 * Finance Committee – Negussie Abraham
 * Youth Committee Kebede Aydefer


 * All the above Sub-Committee members will nominate their members and also appoint chairman of each committee. The number of Sub-Committee members should be between 3 to 5.
 * The role of the Advisory Committee was discussed thoroughly. Berhanu read the constitution and it is decided to circulate the constitution and the terms of reference to all Advisory Committee Members for a general review.
 * Genevieve requested as the Advisory Committee member of the Zebu Club, to whom the Committee is reporting and she got a reply that it is for the ILRI Management.
 * Peter suggested including representatives of the Hosted Institute in campus since they are also the users of the Club.
 * It is reported that the Club has 167 members.
 * It is agreed to meet once a month for the future but for now it is decided to meet next Tuesday 3rd May 2011.
 * At last Joseph commented that everybody should be open for changes.

The meeting adjourned at 11:30 a.m.

The next meeting will be on 3rd May 2011 at 10:00 a.m. in the DG’s conference room.