Minutes+of+August+26+meeting

** Minutes of Organizing Committee ** //2011/03//
 * ILRI- Ethiopia Meskel Party 2011 **

Addis Tigabu -Member Anteneh Getachew –Member Coach Berhanu Abebe –Member Commander Kebede Alemu – Member Hailu Kassye - Member Mulatu Gemechu –Chairperson Wubshet Dessie - Member Wubalem Dejene- Secretary Apollo Habtamu- Member Gabriele Grünther - Member Binyam Mehretab –Member Liya Dejene -Member Selamawit W.Berhan -Member Zerihun Sewunet – Member
 * Venue:** Zebu Club
 * Date**: August 26th, 2011
 * Time:** 10:00-10:45 am
 * Present:**
 * Absent:**


 * Agenda:**
 * 1) Progress updates
 * 2) Set entrance and ruffle ticket prices
 * 3) Next week assignments


 * Minutes:**

//Sponsorship:// Ato Wubshet has informed that Liaison will finalize sending the official letter of request for 53 potential sponsors by today.
 * 1) //Progress update//

//Dinner Buffet price negotiation:// Ato Hailu has informed that Catering Unit will serve the buffet dinner at price of ETB 120 per adult/person and ETB 70 per child. Attendee has agreed to accept the offers.

//Music Band// Coach Berhanu has informed that he received 2 proforma invoices and expecting to receive two more bands’ quotation.

//2. Entrance ticket price:// The committee has set entrance fee and decided to be ETB 170.00, ETB 220.00, and ETB 80.00 for Zebu member, non-Zebu member, and child below age 10 respectively.

//Ruffle ticket:// Attendee has agreed to sale the ruffle ticket amounting ETB 20.00 per ticket and suggested to auction the first prize.

Decision was made to print 1,000 ruffle tickets.

//3. Assignments//


 * **No.** || **Description of Assignment** || **Responsibilities** ||
 * 1 || Provide list of dinner buffet menu for discussion || Hailu ||
 * 2 || Provide first draft of poster and other designs for decision/comments || Liya, Apollo, Zerihun ||
 * 3 || Collect proforma invoice from potential music bands || Coach Berhanu ||
 * 4 || Collect proforma invoice from printing firms || Coach Berhanu ||
 * 5 || Set entrance price for Demera event only [review last year’s price] || Coach Berhanu ||

//Next meeting// Next meeting will be on August 30/31, 2011 at 10:00am, Zebu Club.

The meeting adjourned at 10:45am.