Social

= Social committee =

Committee members

 * 1) Admassu Wondimu [Member]
 * 2) Biruk Lemma

Terms of Reference (Draft):
** Zebu-Club Social Committee Term of Reference (ToR) **

The purpose of the Social Committee is to work with the board to identify the social interests of the ILRI-Community, and to facilitate social events with written Zebu-Club Advisor committee (Advisory Committee) approval. The advisory committee may appoint individual members to the committee. The advisory committee as the governing body for Zebu-Club must approve in writing actions taken by the committee prior to the action. The reason for this is for the Advisory Committee to ensure compliance with the fiscal soundness of the Social Committee responsibilities/guidelines are as follows:


 * Zebu-Club Social Committee consists of 7 members and all members must be in good standing and approved by the Advisory Committee
 * The Advisory Committee will designate a chair person of social committee who will represent the entire committee.
 * The Social Committee Chairperson represents the Committee and gives the Social Committee report to the Advisory Committee at any periodical meetings.
 * Plans, facilitates and organizes events that the Advisory Committee approves and any other responsibilities A written proposal for any event must be submitted to the Advisory Committee at least 30 days prior to event.
 * Social Committee Members will serve a 2 year term. If reelected the member may serve for other consecutive terms.
 * The Social Committee may have budget, it must receive prior written approval from the Advisory Committee for all expenditures. Purchases made without prior approval may not be reimbursed.
 * The Social Committee Chair is responsible for signing any other written documents on behalf of the committee
 * The Social Committee members will elect one secretary among themselves and the periodical meeting minutes are required.
 * Minutes must be solely for the purpose of the committee’s use and reference. Committee meetings are typically formal and are for the business purpose of discussion, collaboration and to make recommendations for the Advisory Committee consideration.
 * Social Committee members are bound by the governing documents of ILRI, Zebu-Club Constitution laws and ordinances.
 * The Social Committee will prepare the annual plan of events. The Social Committee can invite other members to participate in the events

Action Plans (Draft):

 * Ideas for special events in 2016:**

Plans for 2012 and previous years:

> 7 member I think are more than enough for a committee, so I would rather reduce the number.(Gabriele) > > It says that the Social Committee may have a budget with prior written approval. I think the Committe should prepare a planning budget together with a yearly planning and have this approved by the advisory committee. (Gabriele) >
 * -ToR revisions/comments**
 * Current members are more than 7. we need to revise or reduce the members [Wubie]
 * "Identify the social interests of the ILRI Community" is the purpose of this Committee. I would clearly define who belongs to the ILRI Community, to avoid misunderstandings.
 * Having done this how about a yearly or two yearly survey to know the social interests of the community and also ask for suggestions from them. (Gabriele)
 * What are the criteria of becoming a member of the Social Committe, I think this should be defined more clearly ( e.g professional background, or department working in or age..)
 * What are the criteria of becoming a member of the Social Committe, I think this should be defined more clearly ( e.g professional background, or department working in or age..)


 * - Comments on 'Zebu Club Calendar of Events for 2012'**
 * Most events I see are for children, small groups. We need to have diverse programs for all staff and members. will be great to arrange more party and karaoke, trips to factories and camping, we need to get people socialized, not just sports, which by the way also concerns the sports committee. I see good tournaments and matches between other organizations for tennis, but we can also have this for other sports. [Zerihun]