Minutes+of+August+9,2011

** Minutes of Organizing Committee ** //2011/01//
 * ILRI- Ethiopia Meskel Party 2011 **

Anteneh Getachew –Member Coach Berhanu Abebe –Member Liya Dejene -Member Mulatu Gemechu –Chairperson Tibebe G.Amlak - Member Wubalem Dejene- Secretary Zerihun Sewunet – Member Apollo Habtamu- Member Commander Kebede Alemu – Member Gabriele Grünther - Member Selamawit. W.Berhan -Member Addis Tigabu -Member Binyam Mehretab –Member Million GebreAb –Member
 * Venue:** Zebu Club
 * Date**: August 9th, 2011
 * Time:** 2:15-3:25 pm
 * Present:**
 * Apologies:**
 * Absent:**


 * Agenda:**
 * 1) Formation of sub-committees for Meskel party event
 * 2) Assigning duties and responsibilities for the sub-committees
 * 3) AOB


 * Minutes:**

Coach Berhanu Abebe-Member Million GebreAb – Member Selamawit. W.Berhan - Chairperson Zerihun Sewunet – Member Liaison (Tibebe G.Amlak/Wubshet Dessie) – Chairperson Procurement (Anteneh Getachew) –Member Housing and Catering (Million GebreAb) – Member Zebu Club (Coach Berhanu Abebe)-Member Apollo Habtamu- Member Biruk Lemma -Member Coach Berhanu Abebe – Chairperson Liya Dejene -Member Wubalem Dejene- Member Zerihun Sewunet – Member
 * 1) Meeting participants have agreed to create sub-committees and select members. Accordingly, the following are the sub-committees and members:
 * Catering and Beverage Committee
 * Sponsorship Committee
 * Social and Entertainment Committee


 * 1) The organizing committee has agreed to assign the following responsibilities for each sub-committees:

This committee is expected to come up with fair price for the dinner buffet/foods service. Accordingly, for next meeting, the committee is expected to negotiate and inform the final price.
 * //Catering and Beverage Committee//

This committee is expected to find sponsors for the event with respective to committee members’ network and previous contacts. Liaison Unit will handle every communication with sponsors.
 * //Sponsorship Committee//

For the upcoming regular meeting, the Sponsorship Committee is expected to provide list of potential sponsors for the event.

This committee is responsible for arranging a bonfire, selecting DJ/traditional band, printings and publication [entrance/ruffle ticket, poster, etc], promotions, etc.
 * //Social and Entertainment Committee//

For the next meeting, the Social and Entertainment Committee is expected to collect price quotations from potential DJs and traditional bands.


 * 1) AOB

//Liaison Unit representative:// Due to urgent assignment, Wro.Tibebe has informed that she will replace Ato Wubshet Dessie to represent Liaison Unit for this regular Meskel Organizing committee meeting. Meanwhile, she will assist and closely work with Ato Wubshet.

//Recommendations:// The committee has agreed to consider the followings for the upcoming event:
 * Recommended and agreed to use Wikispace instead of e-mail to collaboratively communicate on the organizing committee minutes and progress updates on the Meskel party preparation.
 * Suggested to rise ruffle ticket price and reduce the number of ruffle ticket to be sold out in order to have short time for ruffle drawing time and allot more time for music and entertainment.
 * Look for reasons why ILRI staffs are not attending events organized by Zebu club.

//Next meeting// Next meeting will be on August 16th, 2011 at 2:00pm, Zebu Club.

The meeting adjourned at 3:25pm.