Minutes+of+August+16+meeting

** Minutes of Organizing Committee ** //2011/02//
 * ILRI- Ethiopia Meskel Party 2011 **

Addis Tigabu -Member Commander Kebede Alemu – Member Liya Dejene -Member Mulatu Gemechu –Chairperson Wubshet Dessie - Member Wubalem Dejene- Secretary
 * Venue:** Zebu Club
 * Date**: August 16th, 2011
 * Time:** 2:15-2:45 pm
 * Present:**

Anteneh Getachew –Member Coach Berhanu Abebe –Member Selamawit. W.Berhan -Member
 * Apologies:**

Apollo Habtamu- Member Gabriele Grünther - Member Binyam Mehretab –Member Million GebreAb –Member Zerihun Sewunet – Member
 * Absent:**


 * Agenda:**
 * 1) Progress update
 * 2) AOB
 * 3) Next week assignments

Ato Wubshet has informed that 44 potential sponsors were identified. Accordingly, Liaison Unit will send an official letter of sponsorship requests.
 * Minutes:**
 * 1) //Progress update on sponsorship://

Recommendation was made to add Holy City Center and Ato Belachew Huresa in the potential sponsors list and contact accordingly. Attendee has agreed to request Ato Belachew an offer of ox for the dinner. In addition, suggestion was made to contact Zebu Printing or other printing firms to acquire free printing services for the event publications/printings.

//2. AOB//

//Attracting ILRI staffs// The followings were recommendations made to attract ILRI staffs to participate in the event/Meskel Dinner:
 * Ato Addis suggested changing ILRI’s Meskel party date in order to get rid of concurrent events.
 * Attendee has emphasized selling entrance ticket at the same price of last year or less; ETB 150 for Zebu members and ETB 200 for non-Zebu members.

//Musical Band// Ato Wubshet informed that there is a potential musical band with fair price and well entertaining that he found from his end. He is expected to inform detail information about the band by next week.

//3. Assignments//


 * **No.** || **Description of Assignment** || **Responsibilities** ||
 * 1 || Contact potential sponsors to get free printing services i.e. Zebu Printing and other printing firms || Coach Berhanu, Apollo, Zerihun ||
 * 2 || Provide first draft of poster design and others for comments || Liya, Apollo, Zerihun ||
 * 3 || Negotiate and set dinner buffet price with Housing & Catering Unit || Mulatu, Commander Kebede, Zerihun ||
 * 4 || Provide music band details information i.e. price, and etc || Wubshet ||
 * 5 || Send out official letter of sponsorship request for 46 potential sponsors || Wubshet/Liaison Unit ||
 * 6 || Contact owner of Holy City Center building for sponsorship || Wubshet, Coach Berhanu ||
 * 7 || Contact Ato Belachew to offer an ox || Coach Berhanu ||

//Next meeting// Next meeting will be on August 26th, 2011 at 10:00am, Zebu Club.

The meeting adjourned at 2:45pm.