minute2

= Minutes – May 3, 2011 =

Present: Joseph Saburi, Berhanu Abebe, Million G/Ab, Kebede Alemu, Genevieve Renard, Peter Ballantyne, Mulatu Gemechu, Negussie Abraham, Meron Mulatu, Abeba Zenebe (Secretary)

Agenda

 * 1) Adoption of the Agenda
 * 2) Matters arising from minutes of 26th April meeting
 * 3) Review of Committee and sub-committee members
 * 4) Zebu Club general activities
 * 5) AOB


 * Joseph welcomed Meron and the rest of the members to the meeting.
 * Adoption of the Agenda
 * The agenda was adopted.


 * Matters arising from minutes of 26th April meeting
 * As promised by the Head of Operations on the last meeting of the Advisory Committee, the constitution was circulated to all members of the Committee to look at it carefully and come back with feedbacks on the next meeting. Meron will post the updated constitution and minutes of the Advisory Committee meeting on Wiki.


 * Review of committee and sub-committee members
 * It is decided that Peter and Berhanu to identify a representative from Hosted Institutes.
 * Berhanu mentioned 5 names that represent the outside members.
 * It is suggested to include Derek Headey in the main committee. Peter to talk to Derek and confirm his acceptance.


 * As the decision was made during the last meeting, the sub-committee members are nominated and some sub committees have chosen their chairmen. The next thing is to develop terms of reference for each sub-committee.


 * For Membership Committee Peter Ballantyne nominated sub-committee members:
 * 1) Meron Mulatu
 * 2) Joseph Saburi
 * 3) Two from campus
 * 4) One from outside
 * Peter circulated a one page note to every member of the Advisory Committee which indicates some priorities for the committee.


 * For Social Committee Mulatu Gemechu nominated sub-committee members:
 * 1) Appollo Habtamu
 * 2) Liya Dejene
 * 3) Catherine
 * 4) Selamawit W/Berhan
 * 5) Biniyam Meheretab or Biruk Debebe(IT)


 * For Sports Committee Berhanu Abebe nominated Sub-committee members
 * 1) Zerihun Taddese
 * 2) Sasha
 * 3) Derek Headey (ESSP II)
 * 4) Befekadu (IWMI)
 * 5) Ruth (resident)


 * For Food and Beverage Committee Genevieve Renard nominated Sub-committee members
 * 1) Diny Dooper
 * Genevieve noted that for the time being she got 2 members and she will look for additional 2 members.
 * She suggested that whenever happy hours or any other occasions are organized by the Club, to prepare different kinds of food and beverages to attract members.
 * To do a survey
 * To do a survey


 * For Youth Committee Com. Kebede Alemu nominated Sub-committee members
 * 1) Biruk Lemma (Finance)
 * 2) Senteayehu Alemayehu
 * 3) Tsehay Gashaw
 * 4) Zerihun Sewunet
 * 5) Solomon Tadesse
 * It is suggested that the Youth Committee to work with the Sports Committee and bring some new ideas to attract youngsters.
 * Berhanu suggested that the sub-committees chairmen to attend the main committee meetings.


 * For Finance Committee (Negussie Abraham) nominated Sub-committee members
 * 1) Azage Tegegne
 * 2) Berhanu Abebe
 * 3) Solomon Tesfaye (outsider)
 * 4) Tesfaye Kifle
 * 5) Muluhiwot Getachew


 * The sub committees were asked to work and present the following:
 * Terms of Reference
 * Action Plans
 * Priority areas
 * Quick wins

The meeting adjourned at 11:00 a.m.

The next meeting will be in 2 weeks time.