August+31+meeting+minutes

** Minutes of Organizing Committee ** //2011/04//
 * ILRI- Ethiopia Meskel Party 2011 **

Commander Kebede Alemu – Member Hailu Kassye - Member Mulatu Gemechu –Chairperson Selamawit W.Berhan -Member Wubshet Dessie - Member Wubalem Dejene- Secretary Zerihun Sewunet – Member
 * Venue:** Zebu Club
 * Date**: August 31st, 2011
 * Time:** 10:00-10:30 am
 * Present:**

Anteneh Getachew –Member Coach Berhanu Abebe –Member
 * Apology:**

Addis Tigabu -Member Apollo Habtamu- Member Gabriele Grünther - Member Binyam Mehretab –Member Liya Dejene -Member
 * Absent:**


 * Agenda:**
 * 1) Progress updates
 * 2) Entrance ticket
 * 3) Next week assignments


 * Minutes:**

//Sponsorship:// Ato Wubshet has informed that Liaison will distribute the official letter of request for 53 potential sponsors by today; with respective to contact persons/units [Procurement, Housing, and Zebu].
 * 1) //Progress update//

Attendee has agreed to print 200 and 100 entrance ticket for adults and children, respectively. The Committee has agreed to sell the entrance tickets as follows: - Bonfire: ETB 60.00. - Bonfire and Dinner for Zebu-member: ETB 170.00 - Bonfire and Dinner for non-Zebu-member: ETB 220.00 - Bonfire and Dinner for child below age 12: ETB 80.00
 * 1) //Entrance ticket//

The followings are assigned to sell the entrance ticket:
 * **Areas** || **Contact person** ||
 * IFPRI –ESSRO || Addis Tigabu ||
 * Admin building [HR and Finance] || Biruk Lemma ||
 * KMIS || Liya Dejene ||
 * Research Building 3, Physical plant, IFAD, Transportation, Hosted Institute || Zerihun Sewunet ||
 * Non-ILRI staff Zebu members || Coach Berhanu ||
 * Admin building and Research Building 1st floor || Wubalem ||
 * Residence || Hailu ||
 * IT || Binyam ||


 * 1) //Assignments//


 * **No.** || **Description of Assignment** || **Responsibilities** ||
 * 1 || Provide first draft of poster and other designs for decision/comments || Liya, Apollo, Zerihun ||
 * 2 || Collect proforma invoice from potential music bands || Coach Berhanu ||
 * 3 || Collect proforma invoice from printing firms || Coach Berhanu ||
 * 4 || Set entrance price for Demera event only [review last year’s price] || Coach Berhanu ||
 * 5 || Start printing the entrance tickets || Coach Berhanu, Liya, Apollo, Zerihun ||

//Next meeting// Next meeting will be on September 6, 2011 at 10:00am, Zebu Club.

The meeting adjourned at 10:30 am